Documents

The right file, for the right people, always up to date.

Lost files, outdated plans, the same document mailed five times. Ziggu gives every file one secure home, organised per project and shared with exactly the right people, so everyone opens the current version, and can still find it years later.

Free 14 day trial. No Credit Card needed

Rated 4.7/5 by 2,500+ companies.

One home for every file.

Plans, contracts, invoices, photos: organised per project and per topic, and shared only with the people who need them. No scattered folders, no expired links, no guessing which version is current.

Always the latest version

Share documents with clients and partners so everyone opens the current file, not last month's. No more "which version is this?" and no more resending.

When you upload something new, the right people get notified automatically, so the latest plan is always the one in front of them.

See who has seen what

Know exactly who opened a document, and when. No more wondering whether your client actually saw the updated plan.

The activity record means there's no guessing, and no "I never got that".

Clients keep access, for years

When the project is done, the documents don't disappear. Clients keep access to their plans, contracts and manuals for years after completion.

No expired links, no USB sticks. Everything stays exactly where they left it.

Find any file in seconds

Everything sorted per project and per topic, so nobody digs through folders or old email. Filter by name, uploader, or where a file came from: a conversation, a decision, a report. The document you need is always a search away.

You decide who sees what

Every document sits behind a login in your own app, never a loose link to an internal drive. Share with a client or partner in a click, and revoke access just as fast. An icon shows at a glance which files are shared externally, so nothing goes out by accident.

Your files, wherever you are

Check a plan on-site or answer a question from your phone, without scrolling through your inbox. Your whole team reaches the right document from anywhere, always the current one.

Free 14 day trial. No Credit Card needed

Ziggu gives us peace of mind - what’s on the platform is the truth. There’s no room for discussion anymore

Laura Callewaert
Interior Architect, Hoprom

Thanks to Ziggu, I can now follow up on up to 120 apartments per year - before it was 80 max. That simply wasn’t possible without it

Judith Wauman
Project Manager, Bauwsteen

ION strives for the best quality in the shortest amount of time possible and Ziggu fits perfectly within that philosophy

Elke Deceuninck
Customer advisor, ION

If a colleague is absent, someone else can take over without having to figure out what has already been said or shared

Valentine Van Malleghem
Head of Residential Projects Advisory, Immobel
Your documents, linked into every feature
Decisions: Approve the right plan, with a record of which version was signed off.
Conversations: Discuss a document in context, in one thread per project, not scattered across mail.
Tasks: Ask clients and partners to upload or validate a file, with a deadline.
Financials: See every invoice in one overview, tied to the right project.

Documents are just
the beginning.

But a project is more than its files. Ziggu brings the whole project together, so your team, your clients and your partners always work from the same place.

Integrations for
the file storage you already use.

Keep your files where they already live. Ziggu connects to your storage and keeps everything current, so there's no copy-paste and no re-uploading. The latest version shows up everywhere.

Two ways to handle your documents. One of them scales.

Too good to be true?
We get that a lot.

In 30 minutes, we’ll walk you through how Ziggu works.

See what else you can achieve with Ziggu

Ziggu centralises every aspect of your project communication, approvals, and documentation so nothing gets lost.

Documents
  • Keep every file, plan, spec and contract in one clear place.
  • Notify clients when new documents are uploaded.
  • Track views to see who accessed each document.
  • Clients always find the latest version, no confusion.
Conversations
  • Keep messages with clients, partners and your team in one place.
  • Assign conversations to teammates for faster responses.
  • Use internal notes to align with your team behind the scenes.
  • One central inbox, no scattered chats or missed replies.
Decisions & approvals
  • Upload multiple proposals for clients to compare and approve.
  • Let clients choose directly in the portal, fast and simple.
  • Track every decision to avoid disputes or miscommunication.
  • Use reminders to nudge clients and keep projects moving.
Workflows & automations
  • Build a project timeline once and reuse it for every project.
  • Link tasks, messages, decisions and documents to milestones.
  • Notify the right people automatically, at the right time.
  • Trigger each step and share the right update automatically, per phase.
Task management
  • Assign tasks to clients, suppliers, or team members with deadlines.
  • Automate reminders so no steps are forgotten or delayed.
  • Standardise your process to keep complex projects under control.
  • Get a full overview of what's done, and what still needs doing.
Forms
  • Build multi-question forms to collect client input.
  • Send them at the right moment, with reminders.
  • Run intake forms so projects start with everything you need.
  • Track satisfaction and NPS across every project.
Client updates
  • Post project news clients can follow at a glance.
  • Give clients a clear milestone timeline to follow.
  • Share a real-time budget overview, anytime.
  • Keep clients informed without the update emails.
Reports
  • Log issues with photos, notes and details in one place.
  • Assign each issue an owner and a deadline.
  • Let clients submit support requests directly in the portal.
  • Get client sign-off that an issue is resolved.